Across the education sector, the challenge of doing more with less is all too familiar. Every school in the UK is feeling the pinch so, for school leaders tasked with financial responsibility, it’s crucial to find innovative ways to save money without compromising educational quality.

Fortunately, while spending on technology is necessary each year in schools, there are strategies that can help. Here are four ideas for schools to trim their technology budgets and make every pound count.

1. Refurbished Technology

When it comes to technology, staying current can be costly. However, schools can significantly cut costs without sacrificing quality by embracing and refurbished technology. It’s often at a fraction of the price of brand-new versions and, ensuring they have long warranties, these devices provide a cost-effective solution that stands the test of time. It’s a smart way to keep your technology up to date without breaking the bank.

2. Strategic Procurement: Partner for Savings

Schools can unlock significant savings by forming partnerships with trusted technology providers. For example, the Scomis school support team has created their own ScoStore which uses a network of partners who are committed to delivering the best value options, ensuring that schools receive the highest quality products at the best prices. Collaborating with these partners can lead to bulk purchase discounts and exclusive offers, driving down technology acquisition costs.

3. Software Licensing Optimisation: Pay for what you use

Schools often find themselves overpaying for software licenses they don’t fully utilise. Conduct a thorough audit of your software licenses to identify unused or redundant subscriptions. Take a look at all the solutions you do use and evaluate if there is a need for separate licences, or could they be rationalised and a single solution be used for everything instead? By optimising your software usage, you can reduce licensing costs, allowing you to allocate resources more efficiently.

4. Energy efficiency = lower operational costs

Embracing energy-efficient technology not only reduces your school’s environmental footprint but also trims operational expenses. Consider switching to energy-efficient LED lighting, upgrading to ENERGY STAR-rated appliances, and implementing automated heating and cooling systems. These changes can result in substantial savings on your energy bills over time.

In the face of tightening budgets, school leaders must be resourceful in managing technology spending. From refurbished technology and strategic procurement to software optimisation and energy efficiency, these strategies empower schools to reduce costs while focusing on delivering for learners. By adopting approaches such as these, you can ensure that every pound spent is going towards a brighter, more cost-efficient future for your school.

Next in our series of thought leader interviews is this Q&A session with Jeff Marshall.

Through J&G Marshall Ltd, Jeff’s core business is helping schools to convert to academy status. They cover everything a school needs to become an academy: legals, project management, finance system as well as post-conversion services for accounts, HR, School Improvement, governing body training plus much more.

They also conduct MAT Growth Audits to ascertain where a Trust is, where it wants/needs to be and how to get there through step-change growth. It’s this knowledge and expertise that I wanted to tap into to understand a little bit more about the specific challenges MAT leaders face.

Some of the things we discuss include:

• What’s the background to your education experience, and what do you find so attractive about working in education?
• What’s your approach to supporting a MAT; what do you feel are the greatest pain points in the first 6 months and what conclusions have you come to regarding what is required to get it right and wrong, as the first 6 months are very important?
• What do you think is important when looking at edtech solutions across a MAT? What issues do you find?
• Do you feel that there is enough innovation in Edtech, how would you like to see this tackled?
• What do you think is missing from what Edtech companies offer, do they act like strong partners in your opinion? What could they do more of or differently?

We’ve split the interview into three parts to make it easier to digest. Enjoy!

Over the summer, we took the opportunity to have a virtual get together with thought leader and entrepreneur Josh Perry to talk all things education.

Josh has a diverse and creative background, having worked in a large, progressive MAT himself and then going on to start numerous edtech businesses.

Really interesting views on everything from the role of MATs in an emerging tech market, his new projects (including Carousel, Smartgrade and advisory work), trends in the MIS sector, his Bring More Data blog, thoughts on forthcoming MIS mergers/acquisitions, and a great deal more!

Lots of insightful stuff was discussed so we’ve split the interview out into separate parts below – enjoy!