Across the education sector, the challenge of doing more with less is all too familiar. Every school in the UK is feeling the pinch so, for school leaders tasked with financial responsibility, it’s crucial to find innovative ways to save money without compromising educational quality.

Fortunately, while spending on technology is necessary each year in schools, there are strategies that can help. Here are four ideas for schools to trim their technology budgets and make every pound count.

1. Refurbished Technology

When it comes to technology, staying current can be costly. However, schools can significantly cut costs without sacrificing quality by embracing and refurbished technology. It’s often at a fraction of the price of brand-new versions and, ensuring they have long warranties, these devices provide a cost-effective solution that stands the test of time. It’s a smart way to keep your technology up to date without breaking the bank.

2. Strategic Procurement: Partner for Savings

Schools can unlock significant savings by forming partnerships with trusted technology providers. For example, the Scomis school support team has created their own ScoStore which uses a network of partners who are committed to delivering the best value options, ensuring that schools receive the highest quality products at the best prices. Collaborating with these partners can lead to bulk purchase discounts and exclusive offers, driving down technology acquisition costs.

3. Software Licensing Optimisation: Pay for what you use

Schools often find themselves overpaying for software licenses they don’t fully utilise. Conduct a thorough audit of your software licenses to identify unused or redundant subscriptions. Take a look at all the solutions you do use and evaluate if there is a need for separate licences, or could they be rationalised and a single solution be used for everything instead? By optimising your software usage, you can reduce licensing costs, allowing you to allocate resources more efficiently.

4. Energy efficiency = lower operational costs

Embracing energy-efficient technology not only reduces your school’s environmental footprint but also trims operational expenses. Consider switching to energy-efficient LED lighting, upgrading to ENERGY STAR-rated appliances, and implementing automated heating and cooling systems. These changes can result in substantial savings on your energy bills over time.

In the face of tightening budgets, school leaders must be resourceful in managing technology spending. From refurbished technology and strategic procurement to software optimisation and energy efficiency, these strategies empower schools to reduce costs while focusing on delivering for learners. By adopting approaches such as these, you can ensure that every pound spent is going towards a brighter, more cost-efficient future for your school.

We’re delighted to welcome one of our LA Support Team colleagues to our #FinnemoreFireside chats. A huge thank you to Ollie Burnett, Systems Lead at Coventry City Council, who talked to me about their work with schools and plans for the future.

Ollie has been in education since 2003, is passionate about education and aims to improve the experience for students and teachers through his work. It’s a great conversation and, amongst other things, we talk about:

• Having a vision for the future relies on consultation with the SLT, partnering with more suppliers, but ultimately listening and then delivering for their schools and MATs.

• How Support teams should understand the school’s context and goals, offering solutions beyond specific products.

• The importance of Support teams to schools in helping them navigate software and processes.

• How User Group sessions and sharing best practices among schools are promoted to enhance learning.

• The challenges of transitioning to new systems, praising the support provided by suppliers. Ollie highlights the need for training and consultancy services due to the shift to cloud-based systems.

• Support teams are becoming more consultancy-based in the future and collaborating closely with multi-academy trusts (MATs) to meet school needs.

Ollie also chats about the process they went through during their recent MIS switch and why they chose Bromcom. In total, 75% (45) of Coventry’s LA-maintained schools chose to move both MIS and Finance, with the Authority implementing the switch in only 3 weeks by working in a 3-way partnership between the Coventry Support Team, the schools and the supplier. It can be done!

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Working with MIS

We’ve been lucky enough to have worked with most of the maintained MIS suppliers including SIMS (then owned by Capita), Arbor, IRIS Ed:gen, Pupil Asset, and, at the time of writing, working with Bromcom as they grow their user base across the UK.

We’ve recorded tons more #FinnemoreFireside chats on the topic of MIS with MATs, school leaders, support teams, suppliers and independent consultants which you can find here or subscribe to our You Tube channel for regular updates.

Other brilliant free, independent resources we’d recommend you take a look at include WhichMIS and BringMoreData, We also run a LinkedIn group ‘The Future of MIS’ which seeks to understand the new role of MIS in schools and explore what it will look like in the future – come and join the conversation 🙂

Before the summer I caught up with Martin Baker, Co-Founder and CEO of The Safeguarding Company. Martin is a former chief police officer whose 38-year career spanned five UK police forces, where he was responsible for all aspects of safeguarding and child protection and managed the risks posed by violent and sexual offenders living in the community. You can read more on Martin’s background here.

During the Q&A, Martin and I had an insightful conversation focused purely on the recent Child Q safeguarding incident. Some particularly interesting areas of discussion include:

• How the action taken with Child Q was disproportionate vs the potential suspicion
• Martin challenges the current way of thinking and what you should ask yourself before acting in a safeguarding incident
• We talk about the adultification of black and minority children, removing their innocence of age.
• How we may misinterpret ‘Fawn’ as acceptance
• The impact on Child Q and her family, and the damage it has done
• How intersectionality comes into play when discriminating against Child Q
• Why we cannot hide behind unconscious bias
• How we need to change the training and culture to ensure we never have another Child Q situation again

We’ve split it into two parts to make it easier to digest.

(TW: this conversation contains potentially distressing subject matter)

Additional reading

Following on from the #FinnemoreFireside chat, Martin has suggested that the following would be useful additional reading about some of the topics covered in this chat Guidance for safer working practice for those working with children and young people in education settings (February 2022).

Martin has also pointed out that, since the publication of the Child Q case practice review, the Department for Education has updated its guidance on searching, screening and confiscation in schools.  The revised guidance can be found here.

Over the summer, we took the opportunity to have a virtual get together with thought leader and entrepreneur Josh Perry to talk all things education.

Josh has a diverse and creative background, having worked in a large, progressive MAT himself and then going on to start numerous edtech businesses.

Really interesting views on everything from the role of MATs in an emerging tech market, his new projects (including Carousel, Smartgrade and advisory work), trends in the MIS sector, his Bring More Data blog, thoughts on forthcoming MIS mergers/acquisitions, and a great deal more!

Lots of insightful stuff was discussed so we’ve split the interview out into separate parts below – enjoy!