Across the education sector, the challenge of doing more with less is all too familiar. Every school in the UK is feeling the pinch so, for school leaders tasked with financial responsibility, it’s crucial to find innovative ways to save money without compromising educational quality.

Fortunately, while spending on technology is necessary each year in schools, there are strategies that can help. Here are four ideas for schools to trim their technology budgets and make every pound count.

1. Refurbished Technology

When it comes to technology, staying current can be costly. However, schools can significantly cut costs without sacrificing quality by embracing and refurbished technology. It’s often at a fraction of the price of brand-new versions and, ensuring they have long warranties, these devices provide a cost-effective solution that stands the test of time. It’s a smart way to keep your technology up to date without breaking the bank.

2. Strategic Procurement: Partner for Savings

Schools can unlock significant savings by forming partnerships with trusted technology providers. For example, the Scomis school support team has created their own ScoStore which uses a network of partners who are committed to delivering the best value options, ensuring that schools receive the highest quality products at the best prices. Collaborating with these partners can lead to bulk purchase discounts and exclusive offers, driving down technology acquisition costs.

3. Software Licensing Optimisation: Pay for what you use

Schools often find themselves overpaying for software licenses they don’t fully utilise. Conduct a thorough audit of your software licenses to identify unused or redundant subscriptions. Take a look at all the solutions you do use and evaluate if there is a need for separate licences, or could they be rationalised and a single solution be used for everything instead? By optimising your software usage, you can reduce licensing costs, allowing you to allocate resources more efficiently.

4. Energy efficiency = lower operational costs

Embracing energy-efficient technology not only reduces your school’s environmental footprint but also trims operational expenses. Consider switching to energy-efficient LED lighting, upgrading to ENERGY STAR-rated appliances, and implementing automated heating and cooling systems. These changes can result in substantial savings on your energy bills over time.

In the face of tightening budgets, school leaders must be resourceful in managing technology spending. From refurbished technology and strategic procurement to software optimisation and energy efficiency, these strategies empower schools to reduce costs while focusing on delivering for learners. By adopting approaches such as these, you can ensure that every pound spent is going towards a brighter, more cost-efficient future for your school.

Our first fireside chat of 2022 is with business thought leader Jonathan Coyles, Director at EO Consulting.

Recorded towards the end of last year, we’ve been keen to speak with Jonathan as his company helps schools, academies and Trusts deal with something that is becoming more and more pressing each year: how do they become more energy-efficient, hit carbon targets, and save money at the same time?

EO Consulting has created a standard for collecting condition, energy and compliance data so that user-friendly business intelligence dashboards can be created that enable reporting and benchmarking to be done within and across MATs and allow data to be analysed by asset, element and priority to aid strategic estate investment planning. They count several of the larger Multi-Academy Trusts among their clients.

It’s a great fireside chat, and Jonathan provides insight into:

• His journey through the world of education services from working with PFI contracts to being involved in one of the earliest academies (Grace Academy), project managing IT and ultimately becoming the Operations Director.
• The creation of EO Consultancy and their goal of helping organisations become more efficient and more effective through the clever use of dashboards and analysis
• Why spending lots of time understanding the needs of MATs was crucial to them developing the service they offer today: what they do makes a difference.
• How dashboards and data are not the answer to everything but should provide the insight to help schools, academies and MATs save money.
• Hitting carbon targets early, and how this is completely possible if you’re armed with the right information.
• The project management and additional help Barker Associates provide once a plan has been identified.
• What drives EO Consulting as a business?
• Where energy is wasted: 40% of energy is spent when there is no one in the school building!
• The importance of the learning environment, and how being aware of how and when energy and resources are being used plays a part in that.
• Getting the whole education estate into a condition that’s conducive to learning, reduces the carbon footprint, and makes it more efficient and effective as a result.
• What Jonathan would like to see from the government in the coming years to support schools, academies and MATs, and the effect of the Public Sector Decarbonisation Scheme (PSDS)
• The top five quick wins schools can put in place right now to become more energy-efficient and save money.

We’ve split the interview into three shorter parts for you to watch and listen to – enjoy!

Subscribe to our YouTube channel and get notified when new videos go live, or join our mailing list for tips on future-proofing, MIS news, growth strategies, and much more.

P.S. We’re aware that some of the audio is a bit rough in places so we’re working on getting a transcript created to accompany this Q&A – we’ll add once completed 

Following on from our first fireside with the Senior Product Director at IRIS Software in November 2020, we’re delighted to welcome Winston Poyton back for a follow-up conversation – especially given so much has changed in the world of school management systems in the last 12 months alone.

In this fireside chat, Nick and Winston discuss:

• Developments across the IRIS business since our last Q&A session when iSAMS had only just been added to the portfolio
• How IRIS is busy reinforcing its education credentials through building relationships and listening
• Their thought leadership work including this webinar with Lord Jim Knight, and their recently published whitepaper “Are Education Management Systems Future-Fit?”
• The wellbeing challenges faced by schools – especially in the light of Covid – and how technology can help
• The ways in which the MAT landscape continues to evolve and why academies are demanding more
• Innovation and what this means: it’s not just about new tech, but new ways of doing things
• How IRIS is working hard to make sure their customer experience is as intuitive and friction-free as possible

We’ve split the interview into 3 parts to make it easier to digest. Enjoy!

Continuing our series of business thought leader interviews, I recently caught up with Will Jordan, the visionary Co-Founder of IMP Software.

IMP Software has developed a budgeting, forecasting and reporting solution specifically for use by Multi Academy Trusts (MATs). They take a single database solution to market that is adopted by the entire Trust, rather than the traditional approach of an aggregation of individual school datasets. The solution is not a school system with MAT functionality added on top!

This data is used to drive future forecasts, whilst also factoring in and enabling ‘what if’ scenario planning on a host of potential drivers which can impact the viability of MATs.  It gives the Trust and its leaders the whole picture across their schools.

Some of the things we discuss include:

• IMP only launched in 2019 but has gained 600+ loyal customers in 20 months. What’s the reason behind forming the business and how has this been achieved?
• The most important current issues MATs and CFOs
• What makes IMP different from other budgeting solutions
• As a start-up business, the big areas of importance over the next 2-3 years to continue with current levels of growth
• With all the changes in the Edtech market, the effect of consolidation of solutions by Juniper, Iris, etc. and how this might affect customers
• Diversifying into other segments with the same solutions, or new solutions in the same segment
• What’s next for IMP?

We’ve split the interview into four parts to make it easier to digest. Enjoy!

Next in our series of edtech thought leader Q&As is this conversation with Rowena Hackwood, Chief Executive Officer at Astrea Academy Trust, a family of 29 schools across South Yorkshire and Cambridgeshire with a proven track record of school improvement.

It was great to be able to get the perspective of a MAT leader as it’s something both edtech and MIS suppliers need to have at the heart of their product strategy. In this interview we talk about:

• What drives Rowena and her work in education
• Her approach to taking on a MAT, and what’s involved in the first 6 months as a new MAT CEO
• The most important factors when looking at edtech solutions across her MAT, and the biggest issues
• Innovation across the edtech sector as a whole, and what she’d like to see tackled by suppliers

We’ve split the interview into four parts to make it easier to digest. Enjoy!

Last month IRIS Software Group, one of the UK’s largest privately held software companies, announced it has acquired iSAMS, a leading, fully integrated, online school management system. I caught up with Winston Poyton, the Senior Product Director there, to talk about their education strategy and their most recent acquisition.

IRIS already has 11,000+ school customers, and their overall goal is to take the pain out of processes and let professionals working in schools focus on the work they love.

Some of the things we discuss include:

• What’s important to IRIS right now, and what are your plans in the education sector?
• What’s your strategy for IRIS and iSAMS? How does it sit with the other solutions you offer to schools?
• Who do you feel is your main threat, and what makes you different?
• How do you think the forthcoming sale of Capita ESS (SIMS) will affect the education market?
• Where do you see the future of MIS, what will make the difference, and what needs to change?