The ability to communicate well is an important skill for any Product or Business Development Manager. This means, among other things, that you should be able to present about your solution fluently and to different stakeholders, who will require a different level of information.

A persuasive presentation not only requires thorough preparation of content, but also good style. It takes considerable skill to come across coherently for any particular audience and to stay in control of the situation. For this purpose, the following 7 tips may offer some guidance to help you on the way to delivering a memorable presentation.

1. Show your Passion and Connect with your Audience

But time and again, the great presenters say that the most important thing is to connect with your audience, and the best way to do this is to let passion for your solution shine through.

Be enthusiastic and honest, and the audience will respond.

2. Focus on your Stakeholders Needs

As you prepare the presentation, you always need to bear in mind what your stakeholders need and what they want to know, not what you can tell them.

Don’t show your homework, just because it makes you feel good.

3. Keep it Simple: Concentrate on your Core Message

You should be able to communicate that key message very succinctly.

Always have in mind what are the core three points I want to get across?

4. Start Strongly you have 3 minutes to impress

The first three minutes, as when you first meet someone, is so important to a presentation. So smile, make eye contact and make sure the first 3 minutes of the presentation holds the stakeholders attention. Make them laugh!!

Think of a story that is relevant at the start of the presentation which will hold the audience.

5. Don’t use the presentation as a script

Don’t bore the audience by ‘Death by Powerpoint’. By all means use the presentation as a reminder, but do this in as fewer words as possible and use images if you can.

Remember you want your stakeholders to listen to you, not be deciphering what the slides are saying.

6. Tell stories

The best presenters are raconteurs , who can tell a story about the subject and keep an audiences attention. We all relate to stories, we also remember things better through stories.

Make your story funny and about you.

7. Relax and enjoy

Many people find it hard to relax and enjoy a presentation, but your body language and the speed you speak will have a major effect on the stakeholders perception if you know your subject and also if you can get a message across. Breath, and slow your delivery of the presentation down.

Remember you know more about your solution than your stakeholders

Question:            When do you start to launch your solution?

Answer:                 As soon as you can.

Remember you are delivering a solution not just software.  A lot of companies make the mistake that they are purely building software and as soon as the software is ready, then they can release.

But the solution is greater than just the software, it is making sure your business and wrap around services are ready as well. This includes:

• Training materials
• Consultants prepared
• Ordering process tried and tested
• Marketing campaigns understood and ready to action. Advocates ready to help with communication, organise your PR
• Sales enablement complete and sales teams trained
• Support Desk trained and the SLA’s (Service Level agreements) and OLA’s (Operational Level Agreements) are in place
• Software ready. Are you going to trial/pilot?
• Solution feedback mechanisms are in place
• All teams are trained and ready to answer customer queries and evangelise about the solution, using the right value proposition

As soon as you have had the approval for the project to go ahead, and you have secured the budget for development, next step is bringing together your stakeholder group from around the company.  They will help you launch internally and to their peers.

Build a checklist of all the activities and add owners from the stakeholder group.  Have the stakeholders keep you updated with the current progress of their actions, you are not to deliver on their behalf!! The success of the solution will depend on the support of the business, so make sure you have it!

Is it possible to win a bid purely on your ability to meet the requirement?

My opinion is that it isn’t.

In my industry (education/public sector) it’s important for establishments to engage in a fair procurement process, so the ability to meet a technical requirement will score you points.

However, I personally don’t think you’re in the running if you don’t have a relationship with the customer, understand what’s important to them and know why you’re bidding. There’s so much more to it than what’s written in the product spec. It’s your job as a business to understand that. Relationships are everything.

Still, a lot of companies in the sector insist on bidding anyway as they think they have a chance based on requirement alone. To them their product is king (they’re also the people who think “the product sells itself”) but more often than not they’re just pouring their money/resource away.

What do you think?

This post is about the question I am undoubtedly asked the most by large and small businesses alike: how do I reach the right person?  Everyone wants to be able to get an audience with the elusive ‘decision maker’ and it still remains one of the most difficult challenges facing growing businesses.

The reality is that, within education, the actual name of whichever person you are trying to contact (be that an Assistant Head at the local secondary school or an Assistant Director of Children’s Services at a local authority) is usually quite easy to find.  The real question is not how to ‘reach’ them, but how to engage with them.  These are my top tips for engaging the right person to help drive your business.

Do your research

Due to the nature of the education landscape, contact names within schools, academies and local government can almost always be found either with a bit of online research or by putting in a phone call to the relevant organisation.  A lot of info can be gleaned from DfE lists (although I would double-check the details as this goes out of date quickly) and there are lots of companies who will provide data for you.  Spending time on getting the right contact details will not only increase your success rate, but also present a professional and credible image for your company.

Approach your contacts in the right way

Much as we would like it to, cold-calling and traditional telesales campaigns rarely work when it comes to reaching high-level decision makers in the education market.  Ultimately the people you are trying to contact are unlikely to ever be in a position to answer the phone to an unknown outside organisation.  They are more likely to be busy with teaching and pastoral duties, dealing with parents and working with the SLT.  However, our research shows that these decision makers do make time to go through their email and open their addressed post so it’s likely that first contact made in this way is likely to have a greater impact.

Say something that’s relevant to them

All too often I see letter and email campaigns based around how good a company’s product or service is which implores the decision maker to find out more.  In reality, the way in which your solution works is never going to create engagement with the high level contact you’re trying to reach as, while its important to you, it’s unlikely to be important to them.  Think about what is on their mind, what’s keeping them awake at night.  For example, a school may be having a particular issue with truancy; as a result the Assistant Head may be looking for something which helps ensure that school is safeguarding children.

Ultimately, if your campaign shows that you understand what’s important to them and, better still, articulates how your solution will help with the issue (the ‘value proposition’ which I will cover in another post) then you have a far better chance of engaging with the right person and creating a meaningful relationship.

Good luck and be patient; it is possible to reach the magical ‘decision makers’ but it takes a bit of planning and a lot of effort!

Sarah