Across the education sector, the challenge of doing more with less is all too familiar. Every school in the UK is feeling the pinch so, for school leaders tasked with financial responsibility, it’s crucial to find innovative ways to save money without compromising educational quality.

Fortunately, while spending on technology is necessary each year in schools, there are strategies that can help. Here are four ideas for schools to trim their technology budgets and make every pound count.

1. Refurbished Technology

When it comes to technology, staying current can be costly. However, schools can significantly cut costs without sacrificing quality by embracing and refurbished technology. It’s often at a fraction of the price of brand-new versions and, ensuring they have long warranties, these devices provide a cost-effective solution that stands the test of time. It’s a smart way to keep your technology up to date without breaking the bank.

2. Strategic Procurement: Partner for Savings

Schools can unlock significant savings by forming partnerships with trusted technology providers. For example, the Scomis school support team has created their own ScoStore which uses a network of partners who are committed to delivering the best value options, ensuring that schools receive the highest quality products at the best prices. Collaborating with these partners can lead to bulk purchase discounts and exclusive offers, driving down technology acquisition costs.

3. Software Licensing Optimisation: Pay for what you use

Schools often find themselves overpaying for software licenses they don’t fully utilise. Conduct a thorough audit of your software licenses to identify unused or redundant subscriptions. Take a look at all the solutions you do use and evaluate if there is a need for separate licences, or could they be rationalised and a single solution be used for everything instead? By optimising your software usage, you can reduce licensing costs, allowing you to allocate resources more efficiently.

4. Energy efficiency = lower operational costs

Embracing energy-efficient technology not only reduces your school’s environmental footprint but also trims operational expenses. Consider switching to energy-efficient LED lighting, upgrading to ENERGY STAR-rated appliances, and implementing automated heating and cooling systems. These changes can result in substantial savings on your energy bills over time.

In the face of tightening budgets, school leaders must be resourceful in managing technology spending. From refurbished technology and strategic procurement to software optimisation and energy efficiency, these strategies empower schools to reduce costs while focusing on delivering for learners. By adopting approaches such as these, you can ensure that every pound spent is going towards a brighter, more cost-efficient future for your school.

There’s been a huge amount of change in the school MIS sector in the last 5 years. The make-up of MIS market share is completely turning on its head, and the landscape continues to move towards one where academisation dominates and the number of maintained schools gets smaller each year.

It can feel like a scary time for a lot of teams; over the years some have ceased to exist as they just weren’t sustainable for their local authorities. Others have grown and gotten stronger, sometimes joining up with neighbouring teams or striking out on their own as separate commercial entities. The school support market continues to be an exciting market with lots of opportunities – something many private equity companies can see as they acquire in this sector.

We’re often asked what’s next for support teams, so in this blog, we’ve outlined what to avoid and what to try and focus on instead.

While it may not be possible to make all these changes immediately, it’s worth having a plan for what the edtech and school management landscape might look like in 3-5 years’ time. What will your value and unique offer be as a team? Will your revenue be dependent on certain suppliers and, if so, what are the potential consequences?  Owning your own destiny is about ensuring your revenue is not tied to suppliers, but instead to all the value your offer outside of product support.

Try not to be too dependent on financial incentives that come from suppliers for signing your schools up to their products.

Being able to achieve revenue from school management suppliers via favourable licence deals, rebates and referral fees has been the traditional model for some time. However, it’s a risky strategy for support teams in the future:

• They can be pulled very easily by the supplier once you’ve got all your schools on their product – many support teams will likely have experienced something like this. Incentives provide a revenue stream in the short term, but it can easily be threatened.

• A big part of your uniqueness and value as a Support Team is that you’re independent and trusted, but this standpoint can be challenged on ethical grounds if you suggest one solution above all others based on financial kickbacks/incentives.

• Being a support partner for solutions can often result in a financial rebate from the supplier (in the case of MIS this is usually around 20% of the annual subscription price for all those with support partner programmes in place) but what happens if this arrangement is pulled in the future? What you offer schools is far more than just product support. You support the processes, not the products, and your SLAs and services can really focus on the additional value you provide over and above user support in a way that supplier SLAs cannot.

So how will you adapt your team and your business to be a truly agnostic and independent partner to your schools? Here are our ideas:

1. Continue to advocate on behalf of your schools and seek the best value for them.

As a support team, you are still your schools’ no. 1 point of contact for most things and will often have a close relationship with them spanning many years (or even decades!). This is so important to schools; these strong relationships are built on trust and there are many ways you can ensure their best interests are at the centre of what you do:

• Helping coordinate aggregated purchases means you can access discounts for your schools which can be passed back directly to the schools, ensuring they get the best value.

• Being the provider of support for those solutions means you can offer an enhanced SLA to schools which is much more than just product support; it helps them use the solution as part of their overall SDP which provides them with far better value.

• Support teams are able to help schools navigate the procurement process which might feel daunting for schools on an individual level. Helping your schools through a well-thought-out procurement process can make a huge difference to them—both financially, by releasing cashable savings, and by maximizing social benefits for your schools and the wider community.

2. Look for more ways to add value, new ways to help your schools and create additional partnerships.

It’s hard to survive as a team if you only offer IT support, even harder if your support is limited solely to MIS. There are tons of technology-enabled systems and services required by schools and only a fraction of these is usually delivered within an MIS (see below):

Original image courtesy of Chris Kirk, CJK Associates

Consider:

• Are there other staff-related areas you could support such as HR or payroll? If so, have you considered a partnership with an excellent software solution such as Fusion/SAM People?

• Are there other operational school management areas you could support such as safety and compliance? Have you considered creating a channel partnership with a supplier such as iAM Compliant to add value for your schools?

• Could the range of school management-related services be extended if you were to work in partnership with other support teams across the country? We’re seeing more and more teams work together in order to be able to deliver a personalised service to their local schools, but also to the MATs they support which often span the width and breadth of the UK. Teams such as OSMIS and SCOMIS do just this to provide an exceptional level of support to their schools and help them use their MIS to truly improve outcomes.

• Could you elevate your conversations to truly understand the pain Heads and MAT leaders experience and support their School Development Plan or the MAT strategic plan? This could be through getting the best out of technology, becoming more sustainable, reducing the cost of ownership, automating processes, getting more out of the data – the list goes on.

Support Teams offer so much to schools, academies and Trusts in the way that they help reduce friction for them. You can do everything from uncovering awareness of needs, understanding their portfolio of all solutions and making recommendations and driving usage, to helping the procurement process, supporting transitioning and onboarding, ensuring MATs/schools are getting the greatest value from the solution and supporting schools to hit their climate and net-zero targets.

Owning your own destiny is about ensuring the revenue you generate is in your hands, not the hands of product suppliers. There are tons of brilliant ideas out there which will help make it a possibility; in this blog, we’ve listed just a few but we’re always happy to share best practices so get in touch if you’d like to discuss.

Why won’t they buy my amazing product?

Because you have built it for yourself, not for your customer’s needs!

As a product creator in the Edtech world, you may be eager to jump right into the development phase and bring your ideas to life. However, skipping the discovery phase can lead to serious problems down the line. In this post, we’ll explore why the discovery phase is so important and how it can help you create commercial products that truly meet the needs of schools and MATs.

The discovery phase is all about understanding whom you are building the solution for and understanding their needs and not wants. It involves conducting research, gathering insights, and validating assumptions to ensure that you are on the right track. Skipping this phase means that you are creating a product based on assumptions (even if you have been in the role) rather than actual data, which can lead to costly mistakes.

One of the main benefits of the discovery phase is that it helps you get under the skin of your target customer. This includes understanding their pain points, needs, and desires. By gathering this information, you can create a product that meets and solves their needs. This can lead to higher customer satisfaction and increased loyalty over time.

Additionally, the discovery phase can help you identify opportunities for innovation. By exploring the Education market and gathering insights, you may discover a gap that your product can fill. This can lead to a unique product that stands out from competitors and has the potential to generate significant revenue.

Furthermore, the discovery phase can help you save time and money in the long run. By identifying potential issues early on in the process, you can avoid costly mistakes down the line. For example, if you discover that there is little demand for your product, you can pivot early on before investing significant resources into development.

To conclude, the discovery phase is a crucial part of product creation that should not be skipped. By conducting research, gathering insights, and validating assumptions, you can create a product that truly meets the needs of schools and MATs. The discovery phase can also help you identify opportunities for innovation, save time and money, and avoid costly mistakes. By prioritizing the discovery phase, you can set your product up for success and positively impact your customers and your bottom line.

Our first #FinnemoreFireside of 2023 is with Catherine Tallis, Director of Business Services at HFL Education.

HFL Education (formerly Herts for Learning) is a national provider of school improvement and business support services, training and resources.  As long-standing providers of MIS support to their schools, this Q&A discussed in detail the ways in which support teams must adapt as the MIS market continues to evolve. Being a SIMS-only support team, as was usually once the case, is now a risky strategy for any team wanting to remain in business in the coming years.

It’s a fascinating chat and, amongst other things, Nick and Catherine discuss:

• The precarious state of school finances and the impact that has on decisions, and the huge amount of pressure on schools as they are taking on more as services around them are cut to the bone (e.g. CAMHS, social care, etc.)
• How academisation and changes to the way schools licence MIS have led to the sector completely changing, and how HFL Education have adapted into a multi-MIS support team to help their schools
• What will happen to teams who aren’t able to adapt quickly, and how the conversation needs to shift away from software support to whole school strategic support
• The challenges around understanding overheads as a business where teams are still part of an LA
• The democratisation of data, and how HFL Education supports meaningful school improvement through the effective use of data
• Schools are great at curriculum change but not always so great at change across other systems, and this is something support teams can help with
• HFL Education’s vision and plans for the next five years
• What Catherine would like to see from the market and from suppliers

We’d love to hear your feedback; what would you like to learn from support team leaders?

Our next fireside chat is with Schools ICT Service Manager and all-round MIS expert, Keren Wild.

Schools ICT is a fully traded service of NYCC working through North Yorkshire Education Services (NYES), which means they work with all types of organisations and education settings across the UK, not just in North Yorkshire.

We’ve known Keren for many years, and it’s great to speak with colleagues from MIS support teams as it gives such a unique and insightful view of the landscape. In this Q&A, we chat about a wide range of topics including:

• The North Yorks framework and how this has given choice to the schools
• The value that Support Teams offer to Edtech companies; how support teams protect their schools and take away the pain of IT
• How technology has encouraged primary schools to make different choices, especially with the added pressure of Covid closures
• How Support Teams will evolve in the future to include wider services, multi-MIS, more competition, and becoming being a partner to MATs
• Academisation and its role in moving Primary schools to cloud-based solutions
• The role of Senior leaders in the decision change MIS, and how this can be a challenge
• How well schools’ understand data and what an MIS can do for them
• Anytime, anywhere access to MIS and how this has become even more important since Covid
• How secondary schools feel about cloud MIS options
• Usability and change, and what challenger MIS could do to make their solutions slicker
• The difference between ‘one-stop shop’ and ‘best of breed’ solutions
• The opportunities for Edtech to partner with support providers as they have insights and connections which will give Edtech companies insights to the customer

Following on from our first fireside with the Senior Product Director at IRIS Software in November 2020, we’re delighted to welcome Winston Poyton back for a follow-up conversation – especially given so much has changed in the world of school management systems in the last 12 months alone.

In this fireside chat, Nick and Winston discuss:

• Developments across the IRIS business since our last Q&A session when iSAMS had only just been added to the portfolio
• How IRIS is busy reinforcing its education credentials through building relationships and listening
• Their thought leadership work including this webinar with Lord Jim Knight, and their recently published whitepaper “Are Education Management Systems Future-Fit?”
• The wellbeing challenges faced by schools – especially in the light of Covid – and how technology can help
• The ways in which the MAT landscape continues to evolve and why academies are demanding more
• Innovation and what this means: it’s not just about new tech, but new ways of doing things
• How IRIS is working hard to make sure their customer experience is as intuitive and friction-free as possible

We’ve split the interview into 3 parts to make it easier to digest. Enjoy!

Continuing our series of edtech thought leader interviews, I recently caught up with independent consultant and former colleague of mine, Tony Lockwood.  Tony describes himself as having had a career of two halves: one in Education as Head of Science in a Nottinghamshire Secondary School, and one as Head of Product Management at Capita Education Software Solutions (now part of ParentPay Group).

Nowadays, Tony advises MATs and schools on getting more out of their Management Information and other Admin software systems, as well as subscribing to additional systems or changing suppliers. As an independent product consultant, he also provides help for EdTech companies to improve the performance of their products and develop new solutions.

In part 1 we discuss:

• the key changes Tony has noticed in the last 3 years
• the consolidation of businesses with Private Equity to provide a larger value proposition
• how, even though MATs came into the market some time ago, solutions are very much still fixed on schools
• MIS as a platform, and the future of MIS

In part 2 we cover:

• What’s next for the MIS market, and the challenges that SIMS has and that even though they have a loyal customer base
• The challenger MIS and which suppliers Tony expects to do well.
• What makes a good tech company and what we can learn from Spotify, where a lot of companies see themselves as tech companies but they should see themselves as service providers.
• The fact that educators and suppliers need to be more curious to deliver better value

Continuing our series of business thought leader interviews, I recently caught up with Luke Pargeter, Co-founder and CEO of iAM Compliant.

Every school has a legal duty of care to their staff, pupils and visitors to their premises. The problem can be that remaining within the law can be costly and time consuming if not managed efficiently, which is why Luke and his co-founders created iAM Compliant.

iAM Compliant is a web-based tool, designed to help schools with everyday health and safety compliance, reporting, eLearning and more.

In this fireside chat we discuss:

• What gave Luke the inspiration to create iAM Compliant and how the team was formed
• The relationship between safety, environment and learning
• The impact of compliance on wellbeing and staff retention
• What differentiates iAM Compliant from the competition?
• How Luke sees the edtech compliance market evolving in the future, and where iAM Compliant will be in 3 years time.

We’ve split the interview into 3 sections to make it easier to digest. Enjoy!

Continuing our series of business thought leader interviews, I recently caught up with Will Jordan, the visionary Co-Founder of IMP Software.

IMP Software has developed a budgeting, forecasting and reporting solution specifically for use by Multi Academy Trusts (MATs). They take a single database solution to market that is adopted by the entire Trust, rather than the traditional approach of an aggregation of individual school datasets. The solution is not a school system with MAT functionality added on top!

This data is used to drive future forecasts, whilst also factoring in and enabling ‘what if’ scenario planning on a host of potential drivers which can impact the viability of MATs.  It gives the Trust and its leaders the whole picture across their schools.

Some of the things we discuss include:

• IMP only launched in 2019 but has gained 600+ loyal customers in 20 months. What’s the reason behind forming the business and how has this been achieved?
• The most important current issues MATs and CFOs
• What makes IMP different from other budgeting solutions
• As a start-up business, the big areas of importance over the next 2-3 years to continue with current levels of growth
• With all the changes in the Edtech market, the effect of consolidation of solutions by Juniper, Iris, etc. and how this might affect customers
• Diversifying into other segments with the same solutions, or new solutions in the same segment
• What’s next for IMP?

We’ve split the interview into four parts to make it easier to digest. Enjoy!